Submitting an export declaration in the UK is a legal requirement for anyone who exports goods out of Great Britain. The process is largely digital and, in most cases, doesn’t require physical presentation of the goods at a customs office. Here’s a practical guide on when and how to submit the declaration, what data is needed, and how we can help you do it right — 24/7.

📦 When is an export declaration in the UK required?

An export declaration is necessary when:

  • goods are exported from Great Britain to any EU or non-EU country,
  • the shipment is commercial (not personal),
  • the exporter claims zero-rated VAT or is required to report under Intrastat.

Some goods — such as chemicals, food products, or dual-use items — may require additional licences or permits.

🚛 Automatic presentation of goods – a big advantage

Unlike the transit procedure, the export declaration in the UK does not usually require physical presentation of goods to customs. The system is digital and operates in two ways:

  1. Arrived export declaration – required in specific locations. Goods are presented electronically before they leave the premises.
  2. Pre-lodged declaration – used in other ports, where the goods are automatically presented once they arrive at the port of export.

Thanks to this setup, the haulier does not need to visit any inland border facility or customs office. This is one of the key benefits of the UK export system.

📍 Locations that require an “arrived” declaration

Since 1 January 2022, some terminals require an arrived export declaration to be submitted before the goods start moving. These include:

  • Eurotunnel (Folkestone)
  • Dover (Eastern Docks)
  • Fishguard
  • Holyhead
  • Heysham (berths 1–3)
  • Selected Liverpool terminals
  • Pembroke Dock Ferry Terminal

Planning is crucial when using these locations — customs clearance must be completed in advance.

📅 Export declaration deadlines – timing matters

Timely submission is key. The required time depends on the mode of transport:

  • Road and inland transport – at least 1 hour before departure,
  • Sea freight – 2 to 24 hours before departure,
  • Air freight – at least 30 minutes before departure,
  • Rail transport – 1 to 2 hours before leaving the UK.

📋 Key information needed for an export declaration in the UK

To prepare the export declaration, the following data is essential:

  • GB EORI number of the exporter
  • Description, quantity, gross and net weight, type and number of packages
  • Consignor and consignee details
  • Port of exit and country of destination
  • Value of goods, transport costs, currency
  • Transport method
  • Licences and certificates (if required)

Providing complete and accurate data reduces the risk of customs delays.

📡 How to submit an export declaration in the UK?

Declarations are submitted via the Customs Declaration Service (CDS). You can:

  • file the declaration yourself through your CDS account,
  • use third-party software,
  • or — the easiest option — let us handle it for you.

At Simple Duty LTD, we operate directly in the UK and submit export declarations on your behalf, ensuring accuracy and speed. We’re available 24/7.

🔄 Export vs transit – know the difference

The export declaration in the UK finalises the movement of goods out of Great Britain. However, if the goods are heading to another country and must pass through customs territories (e.g. EU countries), a transit procedure might be required instead.

Transit allows goods to move under suspension of customs duties and VAT, but it requires physical presentation at the office of departure and must be discharged at the office of destination.

➡️ You can find detailed information about the transit procedure in this article on transit.

✅ Summary

An export declaration in the UK is straightforward when you know what’s required and work with experienced customs agents. The automated presentation process, combined with a fully digital system, makes UK exports faster and easier than many expect.

If you want to avoid errors and delays, let us take care of your export formalities. At Simple Duty LTD, we’re here for you — day and night.

📞 +44 (0)20 4577 1344
📧 simpleduty@simpleduty.co.uk
🌐 https://simpleduty.co.uk